One To One Meetings

Our one-to-one meeting is heavily inspired in spirit and practice by the 24 questions to ask in your next 1:1 meeting post by Jason Lauristen on Small improvements blog.

HR representative and team leads engaging in one-to-ones with developers are required to read the whole post and take inspiration.

Scheduling

Three (3) one-to-one meetings are scheduled each year. All employees with a role in operations will attend the meeting with a designated HR representative.
Each employee must get ready for the meeting compiling her ISC with her team leader.
Optionally junior developers ISCs may be compiled with the help of a senior team mate and their one-to-one conducted by a lead developer.

Goal

The one-to-one meeting is not an occasion for control or top-down education. It is a meeting of the employee and for the employee, with the following goals:

  • Receive honest feedback
  • Provide honest feedback
  • Discuss impediments
  • Setting near-range goals and check the milestones

Agenda

To achieve meeting goals we set the following agenda over a 60 minutes meeting:

  1. Warm-up (5 mins): What is the single most important thing we need to discuss today?
  2. Celebration (10 mins): What are your most significant accomplishments since we last met? Did you already match the goals you set last time?
  3. Impediments (15 mins): What obstacles are you encountering right now? Where do you struggle?
  4. Next goals (15 mins): What are the most important things you will focus on before we meet next (relates to point 1)? Can we state it as a SMART goal?
  5. Offer to help (10 mins): What can we as your managers do better or differently to support you?
  6. Facilitator feedback (5 mins): What are your feelings on this one-to-one? How should I improve as a facilitator?

Outcome

The HR representative will summarize the outcome and new goals in a private mail with the employee.
The outcome of the meeting will be shared by discussion with the company governance, and potentially team leads if applicable.

Last updated on 15 Apr 2021