One To One Meetings
Our one-to-one meeting is heavily inspired in spirit and practice by the 24 questions to ask in your next 1:1 meeting post by Jason Lauristen on Small improvements blog.
HR representative and team leads engaging in one-to-ones with developers are required to read the whole post and take inspiration.
Three (3) one-to-one meetings are scheduled each year. All employees with a role in operations will attend the meeting with a designated HR representative.
Each employee must get ready for the meeting compiling her ISC with her team leader.
Optionally junior developers ISCs may be compiled with the help of a senior team mate and their one-to-one conducted by a lead developer.
The one-to-one meeting is not an occasion for control or top-down education. It is a meeting of the employee and for the employee, with the following goals:
- Receive honest feedback
- Provide honest feedback
- Discuss impediments
- Setting near-range goals and check the milestones
To achieve meeting goals we set the following agenda over a 60 minutes meeting:
- Warm-up (5 mins): What is the single most important thing we need to discuss today?
- Celebration (10 mins): What are your most significant accomplishments since we last met? Did you already match the goals you set last time?
- Impediments (15 mins): What obstacles are you encountering right now? Where do you struggle?
- Next goals (15 mins): What are the most important things you will focus on before we meet next (relates to point 1)? Can we state it as a SMART goal?
- Offer to help (10 mins): What can we as your managers do better or differently to support you?
- Facilitator feedback (5 mins): What are your feelings on this one-to-one? How should I improve as a facilitator?
The HR representative will summarize the outcome and new goals in a private mail with the employee.
The outcome of the meeting will be shared by discussion with the company governance, and potentially team leads if applicable.